How to Manage Time More Effectively?
Time is like money. If you know how to use it, you can create a productive and profitable working environment. If you don’t, you can spend your working life always being busy, but not getting the important things done.
It’s important that you develop effective strategies for managing your time to balance the conflicting demands of time for your everyday tasks. Effective time management can not only help one be more productive at work, but also can help one strike the right balance between personal commitments and family time.
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refers to numerous techniques and skills that can help a person to make use of the available time in the most efficient way and to accomplish goals, tasks and projects within the predetermined period of time. The following time management techniques will help you to deal with work overload, allows you to improve your productivity, and most importantly, it will help you to save time in a smart way:
Plan Your Week
By taking the time to assess what you’re going to accomplish tomorrow, you’ll find yourself making better decisions. If you wait until the morning to plan, you will likely be hit with unexpected things that may supposedly come across your real plan. “Tomorrow begins today” is a better approach to planning. Carry a schedule and record all your thoughts, conversations and activities for a week. This will help you understand how much you can get done during the course of a day and where your precious moments are going. You’ll see how much time is actually spent producing results and how much time is wasted on unproductive thoughts, conversations and actions.
Schedule Your Priorities
A day usually comes with unexpected curves that may not be that significant but eat up a majority of your time. It is important to prioritise tasks in spite of those additional activities and to avoid getting distracted by unnecessary tasks and conversations. Treat your highest priorities like flights you have to catch: give them a set time in advance and say ‘no’ to anything that would stop you from making your flight.
Set Your Deadlines
Set realistic deadlines for all your activities. With long-term projects, set interim deadlines and a final deadline. Decide whether your deadlines are fixed or flexible. Don’t allow work (particularly less important work) to take longer than it should. If ten minutes are enough for a certain task, make sure it’s done in ten minutes.
Turn-off the Notifications:
We have devices that keep us constantly connected with work, with friends and family, and sometimes even with complete strangers. As a result, it’s easy to get distracted. Distractions vary from the internet, emails or the telephone up to multiple tasks that are performed simultaneously (multi-tasking). So turn-off the notifications on Facebook, Whatsapp and Quora etc. while you work. In fact, switch off your phone and ignore it altogether by leaving it in another room. This will help you focus on the task at hand.
Switch Your Lifestyle:
Subtle lifestyle changes like hitting bed early, exercising or meditation can help one focus better and can make one better at managing time for work as well as family.
Take a Break:
Working at a stretch for long hours drains you out. This is where the habit of procrastination takes root. So, in order to prevent this, take breaks regularly. Don’t be sitting in front of your laptop all day long –listen to music, go for a walk or grab something to eat.